Ordering Guidelines

Have a question about how to order our products? Check here for a complete guide on how to order and other product related information.

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Ordering Guidelines

Have a question about how to order our products? Check here for a complete guide on how to order and other product related information.

Placing an Order: LIC Worldwide Headquarters

Phone: (765) 423-1505
Fax: (765) 423-4111

Phone, Fax, Email, or Mail-in Orders

All orders must include the following information:

  • Quantity
  • Part Number
  • Description
  • Your purchase order number or method of pre-payment
  • Your Tax Status (include tax-exempt numbers)
  • Shipping Address for this order
  • Billing Address for the invoice we will mail when this order is shipped
  • Signature and Typed Name of person authorized to order these products
  • Your Telephone Number
  • Your Email Address

Online Ordering Guidelines

Some of our websites have online ordering. The following guidelines serve as a brief explanation of our system.

We Accept Online
We Accept Visa, Discover, Master Card, and American Express


Due to dealer agreements, we are unable to accommodate online sales to any country in Europe. Please view our European Online Sales Policy to see if you are affected and for alternative methods of purchasing.

All domestic American shipping is calculated using UPS Ground, and all Worldwide shipping is calculated using UPS Worldwide Saver. Shipping Information is provided in part by UPS. Provided Shipping Total includes additional handling charges introduced by Lafayette Instrument Company. UPS, the UPS brandmark, and the Color Brown are trademarks of United Parcel Service of America, Inc. All Rights Reserved.

If you desire us to ship and back order or to expedite shipping, please contact us using the phone number below. We will send you an email with your order number, estimated ship date(s), etc. You will receive a tracking number in an email once the order ships. If you have any requests or problems, please contact us using the contact information below.

Domestic Payment Terms

There is a $50 minimum order. Open accounts can be extended to most recognized businesses. Net amount due 30 days from the date of shipment unless otherwise specified by us. Enclose payment with the order; charge with VISA, MasterCard, Discover, American Express, or pay COD. We must have a hard copy of your purchase order by mail, Email, or fax. Students, individuals, and private companies may call for a credit application. Past due payments can only be made by credit card with prior authorization from Lafayette Instrument. Late fees (1.5% per month) may be assessed when payment is received after the Invoice due date.

International Payment Information

There is a $50 minimum order. Payment must be made in advance by: draft drawn on a major US bank; wire transfer to our account; charge with VISA, MasterCard, Discover, American Express, or confirmed irrevocable letter of credit. Past due payments can only be made by credit card with prior authorization from Lafayette Instrument. Late fees (1.5% per month) may be assessed when payment is received after the Invoice due date. Proforma invoices will be provided upon request.


If ordering instrumentation for use outside the USA, please specify the country of ultimate destination, as well as the power requirements (110V/60Hz or 220V/50Hz). Some model numbers for 220V/50Hz will have a "*C" suffix.

Export Control

Products sold by Lafayette Instrument Company are subject to export control laws and regulations of the United States ("Export Laws"). The Customer shall comply with such Export Laws and obtain any license, permit or authorization required to transfer, sell, export, re-export or import the Products. The Customer will not export or re-export the Products to any country or entity to which such export or re-export is prohibited, including any country or entity under sanction or embargoes administered by the U.S. Department of Commerce, U.S. Department of State, and U.S. Department of Treasury.


Quotations are supplied upon request. Written quotations will include the price of goods, cost of shipping and handling, if requested, and estimated delivery time frame. Quotations are good for 30 days, unless otherwise noted. Following that time, prices are subject to change and will be re-quoted at your request.


Orders for custom products, custom assemblies or instruments built to customer specifications will be subject to a cancellation penalty of 100%. Payment for up to 100% of the invoice value of custom products may be required in advance. Cancellation for a standard Lafayette Instrument manufactured product once the product has been shipped will normally be assessed a charge of 25% of the invoice value, plus shipping charges. Resell items, like custom products, will be subject to a cancellation penalty of 100%.

Exchanges and Refunds

No item may be returned without prior authorization of Lafayette Instrument Company and a completed Return Materials Authorization Form. Your assigned Return Materials Authorization (you will receive this via email after submitting the form) must be included with the returned goods. The merchandise should be packed well and fully insured. Unopened merchandise may be returned prepaid within thirty (30) days after receipt of the item and in the original shipping carton. Collect shipments will not be accepted. Returned products must be in saleable condition, and credit is subject to inspection of the merchandise. View our cancellation policy for more information.


Instrumentation may not be returned without prior authorization of Lafayette Instrument Company and a completed Return Materials Authorization Form. When you complete the form, or call Lafayette Instrument, you will receive a Return Materials Authorization. Your Authorization will be good for 30 days. Address the shipment to:

Lafayette Instrument Company
3700 Sagamore Parkway North
Lafayette, IN 47904, USA.

Shipments cannot be received at the LIC PO Box. Items should be packed well, insured for full value, and returned along with the Return Materials Authorization. An estimate of repair will be given prior to completion. We must have a completed purchase order by mail or fax, or repair work cannot commence for non-warranty repairs.

Damaged Goods

Damaged instrumentation should not be returned to Lafayette Instrument prior to a thorough inspection. If a shipment arrives damaged, note damage on delivery bill and have the driver sign it to acknowledge the damage. Contact the delivery service, and they will file an insurance claim. If damage is not detected at the time of delivery, contact the carrier/shipper and request an inspection within 10 days of the original delivery. Please call the Lafayette Instrument Customer Service Department for repair or replacement of the damaged merchandise.

Limited Warranty

Lafayette Instrument Company warrants equipment manufactured by the company to be free of defects in material and workmanship for a period of one (1) year* from the date of shipment, except as provided hereinafter. This assumes normal usage under commonly accepted operating parameters and excludes consumable products.

Warranty period for repairs or used instrumentation purchased from Lafayette Instrument is 90 days. Lafayette Instrument Company agrees either to repair or replace, at its sole option and free of part charges to the customer, instrumentation which, under proper and normal conditions of use, proves to be defective within the warranty period. Warranty for any parts of such repaired or replaced instrumentation shall be covered under the same limited warranty and shall have a warranty period of 90 days from the date of shipment or the remainder of the original warranty period whichever is greater. This warranty and remedy are given expressly and in lieu of all other warranties, expressed or implied, of merchantability or fitness for a particular purpose and constitutes the only warranty made by Lafayette Instrument Company.

Lafayette Instrument Company neither assumes nor authorizes any person to assume for it any other liability in connection with the sale, installation, service or use of its instrumentation. Lafayette Instrument Company shall have no liability whatsoever for special, consequential, or punitive damages of any kind from any cause arising out of the sale, installation, service or use of its instrumentation. All products manufactured by Lafayette Instrument Company are tested and inspected prior to shipment. Upon prompt notification by the Customer, Lafayette Instrument Company will correct any defect in warranted equipment of its manufacture either, at its option, by return of the item to the factory, or shipment of a repaired or replacement part. Lafayette Instrument Company will not be obliged, however, to replace or repair any piece of equipment which has been abused, improperly installed, altered, damaged, or repaired by others. Defects in equipment do not include decomposition, wear, or damage by chemical action or corrosion, or damage incurred during shipment.

Limited Obligations Covered by this Warranty

  1. In the case of instruments not of Lafayette Instrument Company manufacture, the original manufacturer's warranty applies.
  2. Shipping charges under warranty are covered only in one direction. The customer is responsible for shipping charges to the factory if return of the part is required.
  3. This warranty does not cover damage to components due to improper use or installation by the customer.
  4. Consumable and or expendable items, including but not limited to electrodes, lights, batteries, fuses, O-rings, gaskets, and tubing are excluded from warranty.
  5. Failure by the customer to perform normal and reasonable maintenance on instruments will void warranty claims.
  6. If the original invoice for the instrument is issued to a company that is not the company of the end user, and not an authorized Lafayette Instrument Company distributor, then all requests for warranty must be processed through the company that sold the product to the end user, and not directly to Lafayette Instrument Company.

*The LX4000 and LX5000 Data Acquisition Systems have extended three (3) year warranties and a new LX6 DAS is warrantied, as described above, for five (5) years.

Export License

The U.S. Department of Commerce requires an export license for any polygraph system shipment with an ULTIMATE destination other than:

Czech Republic


New Zealand

United Kingdom

It is against U.S. law to ship a Polygraph system to any other country without an export license. If the ultimate destination is not one of the above listed countries contact us for the required license application forms.

European WEEE Methodology

All electrical and electronic equipment supplied by Lafayette Instrument Europe must be marked with the symbol:


All electrical and electronic equipment manufactured by Lafayette Instrument Europe will have this symbol included on their ID / Rating plates. Any imported EEE sold into Europe and the UK must also be labelled with this symbol. In the first instance the supplier of the EEE should be asked to put this symbol on any EEE supplied to Lafayette Instrument Europe, if this is not possible Lafayette Instrument Europe should put this symbol on any EEE before it leave the factory.

Disposing of WEEE
It is Lafayette Instrument Europe's responsibility to ensure that any WEEE that we have put on to the market after 13th August 2006 is treated and recycled correctly.

Data Collection
Any EEE manufactured or imported for sale in the UK must be counted as potential WEEE.

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